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PourPoint Aura

Professional User Guide

Version 1.0.4

Table of Contents

1. Introduction

Welcome to PourPoint Aura, the enterprise-grade POS system designed specifically for high-volume bars and lounges. This system optimizes your operations by seamlessly integrating sales, inventory, and staff management into one fluid interface.

Speed Centric Fast order taking optimized for touch screens. Minimal clicks to complete a transaction.
Micro-Inventory Track liquor by the milliliter. Automatic deduction for Shots, Pegs, and Bottles.
Secure & Offline Your data lives locally. Hardware-locked license ensures security. No internet required.

2. Getting Started

Installation

Run the installer `PourPoint Aura Setup 1.0.4.exe` provided to you. The system installs silently and creates a desktop shortcut.

Activation

On first launch, you will see a Hardware ID. Copy this ID and send it to your administrator to receive your **License Key**. Enter the key to unlock the system.

First Login

Default Credentials:
User ID: admin
Password: 123

3. Daily Workflow (The Logic)

Follow this logical flow every day to ensure accurate accounting and stock tracking.

1

Start Session

When the manager arrives, click "Session" in the sidebar. Enter your Opening Cash (float amount) to start the business day.

2

Operate (POS)

Servers and Bartenders take orders throughout the shift. All sales are tracked against the active session.

3

End Session

At closing time, click "Session" > "Close Session". The system will ask for your physical cash count. It calculates any variance (Shortage/Excess) and closes the day.

4

Auto-Backup

As soon as you close the session, the system automatically downloads a backup file (`Backup_SESSIONID_DATE.json`). Save this safely.

4. POS Operations

The Point of Sale is where you spend 90% of your time. It is divided into Tables and Bar Seats.

Taking an Order

  1. Select a Location: Click a Table (e.g., T1) or Bar Seat.
  2. Add Items: Tap products on the right.
    • Quick Tap: Adds standard measure (e.g., Small Peg / Single).
    • Long Press: Opens modifier menu (Change quantity, Large Peg, Bottle Service).
  3. Payment: Click "Pay Now". Choose Start Payment Mode:
    • Cash/Card/Transfer: Standard payments.
    • Split: Divide bill between multiple methods.
    • FOC: Free of Charge (Manager override required).

5. Inventory Management

The Concept

Aura uses a dual-unit system:

Receiving Stock (GRN)

Go to Inventory > Receiving (Truck Icon).

  1. System auto-generates a Voucher Number (GRN).
  2. Enter quantities for multiple items.
  3. Click "Save & Print" to update stock in bulk.

6. Reports & Analytics

Access the Reports tab to visualize performance.

Sales Summary Total Revenue, Net Sales, and Payment Breakdown.
Product Mix Which items are your best sellers? (Pareto Analysis).
Liquor Audit See exactly how many ML were poured vs. estimated bottle usage.
Staff Report Who is selling the most? Performance tracking.

Exporting: Click the Download icon to save any report as a CSV file for Excel.

7. Settings & Backup

Backup & Restore (Critical)

Backup: You can minimize data loss risks by downloading a full system backup manually from Settings > Download Backup.
Note: The system also backs up automatically every time a session is closed.

Restore: If you move to a new PC or need to recover data:

  1. Go to Settings > Restore Data.
  2. Enhance "Restore" button.
  3. Select your `.json` backup file.
  4. The system will reload with your restored data.

Printers

Configure your KOT (Kitchen/Bar) and Bill (Receipt) printers here. If the Print Server is running, you can select printers from the dropdown.

8. Troubleshooting